Submitting Your Project Shouldn’t Be a Struggle

Using an eProcurement platform like bids&tenders is meant to simplify the submission process. But when PDF upload errors pop up, they can throw a wrench into even the best-prepared bids. These hiccups often happen at the worst time, right before a deadline, and can leave you scrambling.

The good news is that most upload issues are easy to fix once you know what to look for. In this article, we’ll walk through the common causes of PDF upload errors, how to resolve them, and how bids&tenders helps keep your submissions on track.

Why PDF Uploads Sometimes Fail

PDFs are the go-to format for project submissions, but even they can run into trouble. Upload errors usually fall into one of three categories:

  • File Format or Size Issues
     Not all PDFs are created equal. If your file is too large or saved in a non-standard format, bids&tenders may reject it—even if it looks fine on your computer.
  • Internet Connection Problems
     A weak or unstable connection can interrupt uploads. This often leads to incomplete files that won’t open properly or get flagged by the system.
  • Problematic File Names
     Special characters like slashes, colons, or ampersands in file names can cause issues. bids&tenders doesn’t support these, and they can quietly derail your submission.
Quick Fixes to Keep You Moving

Avoiding upload errors is mostly about being proactive. Here’s how to stay ahead of the curve:

  • Check Your File Format and Size: Make sure your PDF meets bids&tenders’ requirements. If it’s too large, compress it using tools that preserve quality. Avoid saving files in niche software with unusual export settings.
  • Use a Reliable Internet Connection: Upload from a location with strong Wi-Fi or a wired connection. This is especially important when working with large files or tight deadlines.
  • Rename Your Files Thoughtfully: Stick to letters and numbers. Skip the symbols. A quick rename can save you from last-minute frustration.
Help Is Just a Click Away

If you do run into trouble, bids&tenders has your back.

  • Supplier Support Center: This resource is packed with easy-to-follow guides that walk you through common issues, including file upload problems.
  • Direct Support: If your issue is urgent or unique, reach out to the support team. They’ll help you troubleshoot and explain how to avoid the same problem next time.
  • Stay Updated: Platform rules around file names, formats, and sizes can change. Keep an eye on documentation to stay ahead of updates.
Set Yourself Up for Smooth Submissions

Once you’ve resolved an issue, take a few extra steps to prevent future ones:

  • Organize and name your files early.
  • Build in time to test-upload a sample document.
  • Make it a habit to double-check file formats and naming conventions.

bids&tenders is designed to support your success. With the right prep and a little help from the platform’s tools and team, you can focus on crafting strong proposals instead of troubleshooting uploads.